Data Privacy and Transfer

About

International Data Privacy and Transfer Consent Statement and Disclosure (France, French Polynesia and New Caledonia residents and applicants only)

en français

If you apply for a role with The Pew Charitable Trusts we will use the information you provide as part of the application and recruitment process to assist in our selection and recruitment process and to assess your suitability for employment. As part of assessing your application for employment, we may seek further or confirmatory information about you from you, your referees and/or your former employers, to the extent permitted by law. We may also be provided with information about you from third parties who we engage to assist us in the recruitment process, such as skills testers or background check providers. Skill testers may use all lawful standard recruitment methods and techniques for assessing whether your skills match the job offer you applied to, and in particular methods and techniques such as testing for writing skills or applicable technology skills. Information on methodology for such providers is available upon request. Background check providers will only collect information that you have already made publicly available (e.g., on various professional networking websites, etc.), to which you provide explicit consent to share with Pew, and will in no event collect sensitive data relating to you (e.g., your race, religion, political opinions, etc.). The Pew Charitable Trusts will keep all test results and all candidate profiles confidential, in accordance with applicable labor laws and personal data protection laws. These service providers will equally be subject to the obligation to process the information in a lawful manner and will solely process your personal data for recruitment purposes, in a transparent and non-discriminatory manner.

Currently, your applicant profile data will be hosted by iCIMS, meaning that the technical processing and transmission of your personal data may involve transmissions over various networks, including the transfer of this information to the United States and/or other countries for storage, processing and use by iCIMS, its affiliates, and their agents. The iCIMS Data Security & Privacy Policy explains their commitments to privacy and security. iCIMS complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. iCIMS has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view iCIMS’s certification please visit http://www.export.gov/safeharbor.

The information you provide on the application form will amount to “personal data” as this term is defined under the French Data Protection Act of 6 January 1978 and any other applicable laws relating to the protection of personal data (together the “Acts”), and some of this data may also qualify as “sensitive personal data” under the French Data Protection Act.

By accepting this policy and choosing to submit your personal data and sensitive personal data, you consent to The Pew Charitable Trusts, located at 2005 Market St., Suite 2800, Philadelphia, PA 19108, and at 901 E. Street NW, Washington, DC 20004, and at other locations within the United States and around the world, and to the processing of data relating to you in connection with your application for employment and for related legal, personnel, administrative and management purposes. 

Please be informed that you may at all times revoke your consent to process your personal information. 

The Pew Charitable Trusts will process your personal data and sensitive personal data for its internal records and for the purposes for which you have provided it as set forth above, i.e. for assistance in our selection and recruitment process and for the assessment of your suitability for employment and the legal, personnel, administrative and management obligations related thereto. 

By submitting your personal information and confirming your consent to this policy, you also consent to The Pew Charitable Trusts' processing and storing such personal data and sensitive personal data, including in the U.S., for a reasonable period of time and for no more than two years from the latest date of contact with you in a secure database containing applicant data to be accessed in the event of future vacant positions and/or as required in connection with any legal proceedings.

By submitting your personal information and confirming your consent to this policy, you further consent to the transfer of such personal data and sensitive personal data to The Pew Charitable Trusts outside the European Economic Area for the purposes set forth above. In particular, you consent to the transfer of your personal data and sensitive personal data to The Pew Charitable Trusts’ offices in the United States. All of The Pew Charitable Trusts’ recruitment decisions are made in the U.S., which is the purpose of the overseas transfer to which you consent by submitting your personal data to Pew and consenting to this policy. Further, The Pew Charitable Trusts have ensured an adequate level of personal data protection by signing standard contractual clauses approved by the EU Commission, and by obtaining approval from the CNIL for the processing and transfer of personal data effective May 31, 2013.

Your privacy is paramount to us. This data will be processed in a fair and lawful manner. The Pew Charitable Trusts will not share your personal data with third parties except as necessary for the purposes set forth above or as required by law or legal process. Your personal data shall only be accessible to duly authorized Pew Charitable Trusts employees on a need to know basis. Your personal data will be retained only for as long as necessary to fulfill the purposes for which you have provided it as set forth above, or as required by law, and in no event for longer than two years. If you have any questions or comments relating to this statement, please contact us before submitting your application.

This policy is owned and administered by the Senior Vice President, General Counsel and Corporate Secretary, who may be contacted by emailing privacy@pewtrusts.org or by calling (202) 552-2000. If you have any questions or concerns about this Policy, any concerns about your information being processed as outlined above, if you require access to your personal data held by Pew, or if you would like to correct your personal data, please contact the organization using the contact information provided above. If you have any questions or comments relating to this policy, please contact us before submitting your application.

If you have questions about the use of cookies on Pew’s website, that policy is available on request or via www.pewtrusts.org. Please also see Pew’s website privacy policy for further details on these matters. That policy is available on request or via www.pewtrusts.org.

You will be informed, within a reasonable deadline, about the status of your application process and about the retention period of your personal information. You also have the possibility of asking that your personal information be returned to you, or destroyed. 

We do not collect any additional information about you other than that outlined above. Under no circumstances will the information you provide be used for marketing purposes.

You declare that, by indicating your consent to this policy and by submitting your personal information to Pew, you explicitly consent to the above described International Data Privacy and Consent Transfer Statement (France, French Polynesia and New Caledonia) and, accordingly, explicitly consent to the processing and transfers of your personal information mentioned herein.